ADG/Architecture & Design Group: Office Manager

ADG/Architecture & Design Group is seeking an Office Manager to join our team to
keep our office running smoothly and perform a wide range of duties and
responsibilities.


Responsibilities Include:
• Overseeing general company operations and administrative support
• Answering incoming phone calls
• Coordinating and scheduling meetings for staff
• Managing staff calendars and providing reminders for upcoming events
• Drafting contracts and related documentation for review by principals
• Proof-reading staff documentation
• Maintaining project file system
• Managing accounts payable, accounts receivable, and payroll
• Ensuring timely payment on billings and receipt of paid invoicing
• Keeping principals updated and informed of finance and budget status
• Tracking budget expenses
• Office supply management
• Coordinating facility management vendors


Hours and Benefits:
• Full time, 40-hour work week with limited overtime required, Monday-Friday
• Flexible work hours
• Early close for company events
• Eight paid holidays per year
• Ten paid days for personal time off and sick leave
• Paid group health insurance
• SIMPLE IRA participation with employer match
• 5% and up annual performance bonus (conditions apply)
• Starting base pay $17.00/hr-$20.00/hr based on experience and qualifications


Qualifications and Skills:
• Proven experience as Office Manager or Administrative Assistant
• Proficient in MS Office Suite (primarily Excel, Word, and Outlook)
• Basic experience with Adobe Acrobat and QuickBooks
• Basic knowledge of accounting
• High level of organizational effectiveness
• Ability to multitask, prioritize, and meet deadlines
• Excellent written and verbal communication skills
• Attention to accuracy and detail
• Dependable and trustworthy


Send Resumes to: gailk@adg-design.net